Frequently Asked Questions and Answers
What can I do to increase my chance of being awarded a bid?
The Highlands County Sheriff's Office reserves the right to award the bid/proposal to the lowest, most responsive and responsible bidder who submits the bid meeting specifications most advantageous to the Sheriff's Office. The Sheriff's Office further reserves the right to consider matters such as, but not limited to, quality offered, delivery terms, budget requirements, location and service reputation of the Bidder, in determining the most advantageous bid. A "responsive bid" is a bid which meets all the terms, conditions and specifications of the Bid Document. A "responsible bidder" is a bidder who has the financial resources, personnel, facilities, integrity, and overall capability to complete a particular Highlands County Sheriff's Office contract successfully.
How does a vendor become eligible to bid on items and/or services?
The first step in becoming a Vendor would be to fill out our Vendor Information Form, which can be picked up in person from our office or requested via fax at 863-402-7344. Once that is completed and returned to our office, a staff member will input your information into our computer system, assign a vendor number to you and/or your company and assign commodity code(s) for products and/or services which you represent.
Where does the Highlands County Sheriff's Office advertise Informal and Formal (sealed) Bids?
Public Notice is provided in The Highlands News-Sun for advertisement of our Formal (sealed) Bids, only. Our website regularly updates current solicitations. This information can be found at Public Notices. You can also call our office periodically to obtain information on upcoming bids at 863-402-7266.
What is the difference between an Informal and Formal Bid?
An Informal Bid is a competitive bid or price quotation for supplies or services that is conveyed by letter, telephone, or other means and does not require a sealed bid, public opening, or public reading of bids. A Formal Bid is a competitive bid/proposal that must be submitted in a sealed envelope and in conformance with a prescribed format to be opened in public at a specified time.
Can I withdraw my Bid prior to the Bid opening?
Yes. Bidders' authorized representatives may withdraw bids only by written request received by the Manager of General Services before the Bid Submittal Deadline. After that time, Bidders may not withdraw their bids for a period of ninety (90) days from the Bid Submittal Deadline. At no time may the successful Bidder(s) withdraw his bid.
Where do I ship items ordered?
The printed purchase order issued from the General Services Unit has a section/field in the upper right hand which is titled "Ship To" and that will have the shipping information listed for that particular order. Should you have questions, please do not hesitate to call the General Services Unit at 863-402-7266.